Minutes

Red Hawk Homeowners Association
Board of Directors Executive and Regular Meetings

Thursday, October 18, 2018

Village Inn Restaurant, Castle Rock

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ATTENDEES:  Directors Michael Freilinger, Lisa Goodwin, Walt Figel, Mike Schroder; Debra Pearson, Architectural Review; Dave Littler, Property Manager, Peak to Peak Property Management.

OTHERS PRESENT: Paul Lund

EXCUSED:  N/A

MEETING AGENDA:  See attached.

EXECUTIVE SESSION:  The Board of Directors did not meet in Executive Session in
September or October

I.  CALL TO ORDER / MODIFICATION OF AGENDA

The general meeting was called to order at 6:00 pm

II.  INTRODUCTION OF GUESTS, OPEN FORUM

No guests were present to be heard before the Board.
III.  AUGUST 2018 MEETING MINUTES No Board meeting was held in September. MOTION
Upon motion duly made and seconded, the Board unanimously approved the August
2018 minutes as presented.

IV.  FINANCIAL REPORT: SEPTEMBER/OCTOBER

Mr. Littler presented the September/October 2018 financial report.  The Board reviewed and discussed several categories on the budget.

The Board reviewed and discussed the reserve fund accounts.  Mr. Figel reported that money will need to be moved from the reserve account in the fourth quarter to the operating account in order to pay our bills.

MOTION
Upon motion duly made and seconded, the Board unanimously approved the transfer of
$13,000 from the Reserve Account and into the Operational account.

The Board discussed major reserve repairs that will occur in 2025 (fencing)

MOTION
Upon motion duly made and seconded, the Board approved the September/October
2018 Financial report as presented.

V.  MANAGEMENT REPORT

Mr. Littler reported the following:
•   Sales and status letters have significantly reduced – none this month.
•   Lawn violations and trash have been cleared up.
•   There is an ARR for a greenhouse that Ms. Pearson will present in her report.
•   The irrigation system has been winterized (blown-out) for the season.

Mr. Freilinger presented a document to the Board Discussed the issue of sex offenders residing in Red Hawk.  Director Freilinger presented a draft document to be given at closing regarding the issue of sex offenders. The Board agreed to present this document to the attorney for review and approval.

VII.  OLD BUSINESS A. ARR Report
Ms. Pearson presented her current ARR report and reported that on several of the current, open ARR’s she will have to follow up with the resident to determine completion as the work done cannot be seen from the street.

The Board discussed several homeowners that have not completed their painting project.  Ms. Pearson explained we have a third-party painter that reviews all of the homes to determine who needs to paint their home.  Ms. Pearson stated that given the cost to paint an entire home (approximately $3,000) we might want to look at giving people notice now so that they have time to budget for the expense next

spring/summer. The Board discussed the issue and determined that the problem is that winter weather can take a home from the condition of not needing painting to needing painting and the only time we can determine that is late spring/early summer.  The Board stated that this determination is best made on a case by case basis.

Ms. Pearson reported that a resident had submitted a request to install a greenhouse in their backyard. Ms. Pearson provided a copy of the ARR to all of the Board members and reported the following:
•   The greenhouse is fairly well screened from the street and from neighbors; the property backs up to open space area.
•   The greenhouse will be two feet bigger than the required size for a shed.
•   The greenhouse will be constructed of siding and not metal.

MOTION
Upon motion duly made and seconded, the Board voted to approve the Architectural
Review Request as presented to install a greenhouse structure.
In favor:  Directors Freilinger, Goodwin, Figel
Opposed: Director Schroder

B.  Violations

Mr. Littler presented the Violations report to the Board.

C.  Collections

Director Figel provided a report on current collection activities. The Board discussed the process to collect fines and interest, the process for a lien, and the state requirements for collection.

Director Figel reported we are now down to 17 open accounts for collections. A total of
39 delinquent accounts have been closed since the Board’s enforcement and collection process began approximately 2 years ago.

The Board discussed a homeowner that has delinquent assessments and is currently in collections for the second time.

B.  Monument  Sign Letter A

Mr. Littler reported that the letter A on the main entrance monument sign on Red Hawk drive is not working but will be repaired soon – at the same time when all of the lights are switched out to new LED bulbs.

C.  Christmas Light Proposal

The Board discussed the proposal included in the Board packet.

MOTION
Upon motion duly made and seconded, the Board approved the proposal to install holiday lighting as presented.

VIII. NEW BUSINESS

A.  Deep Root Fertilizing

Mr. Littler reported that Davey Tree care is conducting this activity.  Davey will look at clearance sidewalk/fence/property for overhanging trees.  Davey does our trees and our landscape company Colorado Property Care takes care of our shrubs.

B.  Assisted Living  Unit (Sapling)

Mr. Littler reported this home has been in violation for a while due to a “bagster” that has been left on the side of the house for an extended period of time.  Director Freilinger stated that he would personally contact the homeowner and offer to pay for the cost to remove the bagster.

C.  2019 Budget

Director and Treasurer Walt Figel presented the 2019 draft budget and reviewed the line items with the Board.  The Board discussed several expense categories and made adjustments to projections.

The Board discussed the newsletter and agreed to reduce the number of newsletters produced from quarterly to twice a year.

The Board increased the line item for fencing to $11,000 in anticipation of repairs and replacement needed.

Director Freilinger reported that someone removed a street sign on Rosemary.  Mr. Littler stated thate he would call the Town of Castle Rock to have it replaced.

Director Freilinger presented the names of several residents that would be interested in serving on a finance committee with Director Figel.

MOTION
Upon motion duly made and seconded, the Board unanimously accepted the 2019 draft budget with the corrections as noted.

D.  Up Lights  at Main Monument

Mr. Littler reported the uplights at main monument have been fixed.

E.  Uhaul Storage Increase

Mr. Littler reported that Red Hawk pays for the cost of a small storage unit to store our records; the cost of the storage unit has increased.

F.  Irrigation Blow Out

Mr. Littler reported that irrigation system has been winterized; the cost for this activity goes up moderately each year. The Board asked if it would be worthwhile to turn it back on during warmer days that can occur over the Fall and Winter months. Mr. Littler responded that it would be both cost prohibitive and potentially damaging to the system to turn it on again during the winter for any length of time.

IX. IMPORTANT MEETING DATES

The next Board meeting is scheduled for Thursday, December 20, 2019: 6 – 7 pm, Annual Budget, 7 – 8 pm Regular Board Meeting.

X. ADJOURNMENT

Upon motion duly made and seconded, the Board unanimously approved to adjourn the October 2018 Board of Directors Meeting at 8:14 pm.

Respectfully Submitted by Board Director, Secretary, Lisa Goodwin

 

 

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