Minutes

Red Hawk Homeowners Association
Board of Directors Executive and Regular Meetings

Thursday, October 26, 2017

Village Inn Restaurant, Castle Rock

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ATTENDEES: Directors Jim Young, President; Ralph Jollensten, Vice President; Lisa Goodwin, Secretary; Walt Figel, Treasurer; Mike Schroder, Director; Debra Pearson, ARR; Dave Littler, Property Manager, Peak to Peak Property Management.

OTHERS PRESENT: N/A

EXCUSED: N/A

MEETING AGENDA:  See attached.

EXECUTIVE SESSION: The Board of Directors did not meet in Executive Session in September.

CALL TO ORDER / MODIFICATION OF AGENDA

The general meeting was called to order at 6:00 pm

INTRODUCTION OF GUESTS, OPEN FORUM

Resident Carl Alessi of 1644 Paonia Court, was present before the Board to discuss several items that were noted in the last newsletter. Mr. Alessi stated he was concerned about some issues related to trees in the community, and in regards to home based businesses. Mr. Alessi reported there is home in our community that appears to be operating a motorcycle repair business out of their garage. Mr. Alessi reported he is concerned about the potential for fire danger and hazardous materials and related activities occurring at that home. Mr. Alessi added that this home also has landscaping issues that need to be addressed. Mr. Alessi stated that regarding Aspen trees they are indigenous to Colorado and should be allowed in the front yard as well as the backyard.

Director Figel reported that the Town of Castle Rock requires that every home have a tree in the front yard. Aspen trees die approximately every 14 years and then they have to be cut down and new trees need to be planted. Allowing Aspen trees in the front yard creates a diminished appearance to the neighborhood as a whole.

The Board thanked Mr. Alessi for appearing before the Board and stated that Mr. Littler would be looking into the issue of the motorcycle repair home based business and begin the necessary enforcement activity.

SEPTEMBER 2017 MEETING MINUTES

Upon motion duly made and seconded, the Board unanimously approved the September 2017 minutes as presented.

FINANCIAL REPORT: SEPTEMBER 2017

Mr. Littler presented the September 2017 financial report.

MOTION

Upon motion duly made and seconded, the Board approved the September 2017 Financial report as presented.

Management Report Discussion

Mr. Littler reported

  1. We had two closings in September.
  2. Several more collection accounts have closed for a total of 21 cured accounts.
  3. A majority of the winter kill issues have been resolved.
  4. The irrigation system has been winterized.

Old Business

ARR Report

Mrs. Pearson presented the current ARR report. Several of the items currently listed can now be removed as the work has been completed. Director Young asked that for the ones still showing as pending that the homeowners be contacted via email to find out if the work requested has been done. The Board thanked Mrs. Pearson for her excellent work in managing and following up with all of the ARR requests.

Violations

Mr. Littler reported on several current violations.

Collections

Director Figel provided a report on current collection activities.

Guideline Changes

Mr. Littler reported that one comment was received regarding the proposed guideline changes.

MOTION

Upon motion duly made and seconded, the Board approved the guideline changes as presented.

Director Figel reported he would print new copies of the now amended guideline section for all of the existing homeowner books and for the Board.

Update on Homeowner Legal Issue

Director Young presented the current status of this issue to the Board.

MOTION

Upon motion duly made and seconded, the Board approved to offer a settlement amount to the homeowner.

Coupon Books

Mr. Littler stated that coupon books will no longer be sent out to homeowners, instead a single sheet with coupons printed on it and a form to participate in the ACH program will be included in a special edition of the newsletter.

MOTION

Upon motion duly made and seconded, the Board approved to discontinue the mailing of coupon books and instead provide a sheet of coupons in a special edition of the newsletter and to offer a form for participation in the ACH program.

NEW BUSINESS

Violation Letter Changes (by Attorney)

The Board reviewed correspondence from the attorney regarding a final violation letter to a homeowner that did not include a statement allowing the homeowner to request a hearing.  The Board agreed to accept the attorney's recommendations as presented.

2018 Budget

Director Figel reported on the proposed 2018 budget. The Board reviewed the projected end of year expenses and the proposed 2018 expenses by line item. Director Figel presented a detailed report for each line item.

Motion

The Board approved to accept the proposed budget with amendments as discussed.

IMPORTANT MEETING DATES

The Board will have a budget meeting on November 9th at 6 pm and to be held at the Academy Charter School.

The next Board meeting is scheduled for November 16, 2017 6 pm at Village Inn Restaurant.

ADJOURNMENT

Upon motion duly made and seconded, the Board unanimously approved to adjourn the October 2017 Board of Directors Meeting at  9:00 pm.

Respectfully Submitted by Board Director, Secretary, Lisa Goodwin

 

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