Minutes

Red Hawk Homeowners Association
Board of Directors Executive and Regular Meetings

Thursday, April 27, 2017

Village Inn Restaurant, Castle Rock

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ATTENDEES:  Directors Jim Young, President; Ralph Jollensten, Vice President; Secretary; Walt Figel, Treasurer. Dave Littler, Property Manager, Peak to Peak Property Management.

OTHERS PRESENT:  Beverly Kemp, Tammy West, Mike Schroder

EXCUSED:  None

MEETING AGENDA:  See attached.

EXECUTIVE SESSION:  The Board of Directors did not meet in Executive Session in February.

I.  CALL TO ORDER / MODIFICATION OF AGENDA

The general meeting was called to order at 6:02 pm

II.  INTRODUCTION OF GUESTS, OPEN FORUM

Resident Mike Schroder advised the Board of him interest in serving the HOA (committee or Board), Resident Beverly Kemp expressed concern over some driveway conditions. Resident Tammy West expressed concern over her HOA balance due and the fact that she is selling her home soon..

III. March 2017 MEETING MINUTES,.

MOTION
Motion to approve – Director Figel, Seconded – Director Jollensten, motion passed.

IV.  FINANCIAL REPORT: March 2017

Mr. Littler presented the March 2017 financial report. 

  1. The A/R is as of 3/28/17
  2. Pre paid assessments have been separated out.
  1. Landscaping expense was primarily snow removal and winter watering.  The account is slightly over budget but it is a timing issue.

MOTION
Upon motion duly made and seconded, the Board approved the March 2017 Financial report as presented.

Management Report Discussion

Mr. Littler reported

  1. Mr. Littler met with Ryan Lee (Auditor) for 8 hours and They determined that except for two fencing invoices, there were so far no issues to proceed.
  2. Mr. Littler has been working with Director Figel on reconciling the A/R for the community.
  3. Mr. Littler discussed tree care proposals for 2017. Motion to accept the Davey Tree proposal- Director Jollensten, seconded – Director Figel, Motion passed.
  4. Mr. Littler presented two bids for replacing the electric line at Jute and Switch Grass. Motion to accept “UnderGroung Technologies bid – Director Jollensten, Seconded – Director Figel, Motion Passed.
  5. Mr. Littler presented the bid for repairs to the common area landscaping by a homeowner, Motion to repair the area and have attorney send letter to the homeowner for re-imbursement (including attorney fees)- Director Figel, Seconded – Director Van Dyken, Motion passed.

V.  Old Business

A. AR Report

The Board discussed several accounts that are in the ARR process.  We are currently up to date with our Accounts Receivable.

Director Figel presented and discussed a summary report of Accounts Receivable.  We currently have 33 accounts sent to the Attorney.

B.  Violations

Regarding violations, Mr. Littler provided the Board with a detailed community compliance report by home. 

Stage 1 - A warning letter is sent to the homeowner.
Stage 2 - A letter indicating there will be a fine if there is no compliance.
Stage 3 - A $25 fine is assessed.
Stage 4 - A $50 fine is assessed.
Stage 5 - A $100 fine is assessed.

The Board discussed several of the violations.

C.  Collections

Director Figel reported that he and Mr. Littler have successfully reconciled all accounts to determine status to date along with a complete reporting of all notices sent as required.

D.  Tree Care Proposals

Mr. Littler presented several tree care proposals for review and discussion by the Board.

E.  Electric Bills for Switch Grass Tested

Discussed earlier on the agenda

F.  Audit Progress

Discussed earlier on the agenda.

VI. NEW BUSINESS

AMonument flowers for 2017 discussed

B.  Landscape Proposals - none

C.  Annual Meeting 5/25/2017

Director Young reported that the seats held by Directors Goodwin, Figel and Van Dyken are up for election at the May 2017 Annual Meeting.

I.  Proxies

Director Young asked that the Board members assist him in obtaining proxies.

II.  Election of Board Members

VII. IMPORTANT MEETING DATES
The next Board meeting is scheduled for April 27, 2017 6 pm at Village Inn Restaurant. 
VIII. ADJOURNMENT

Upon motion duly made and seconded, the Board unanimously approved to adjourn the March 2017 Board of Directors Meeting at 8:00 pm

Respectfully Submitted by Board Director, Secretary, Lisa Goodwin

 

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