Minutes

Red Hawk Homeowners Association
Board of Directors Executive and Regular Meetings

Thursday, November 17, 2016

Village Inn Restaurant, Castle Rock

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ATTENDEES:  Directors Jim Young, President; Ralph Jollensten, Vice President; Lisa Goodwin, Secretary; Don Van Dyken, Member at Large; Walt Figel, Treasurer.  Debra Pearson, Architectural Committee Chair. Dave Littler, Property Manager, Peak to Peak Property Management.

OTHERS PRESENT:  N/A

EXCUSED:  Regis Hoffman, Landscape Commitee Chair.

MEETING AGENDA:  See attached.

EXECUTIVE SESSION:  The Board of Directors meet in executive session during the month October and discussed
   

I.  CALL TO ORDER / MODIFICATION OF AGENDA

The general meeting was called to order at 6:10 pm

II.  INTRODUCTION OF GUESTS, OPEN FORUM

There were no guests present before the Board.

III.  OCTOBER  2016 MEETING MINUTES

MOTION
Upon motion duly made and seconded, the Board unanimously approved the October minutes as presented.

IV.  FINANCIAL REPORT: OCTOBER 2016

Mr. Littler presented the October financial report. 

  1. Regarding the Income Statement there has been very little activity other than postage and coupon books. 
  2. Fence repairs expense reflect a negative variance.
  3. A transfer from the investment accounts will be made to the reserve account to cover for landscaping project expenses.

Director Van Dyken questioned as to why we have Worker's Compensation insurance expense on our financials.  Mr. Littler stated he would ask our insurance agent regarding the coverage. 

Director Young reported our greatest cash flow needs are in June and September due to expenses that need to be paid.

MOTION
Upon motion duly made and seconded, the Board approved the October 2016 Financial report as presented.

The Board discussed the Aging Summary and asked Mr. Litter report the status for several accounts on a spreadsheet.

Management Report Discussion

Mr. Littler reported he did not have any management activity for the community to report for November.

Director Young asked that a written Management Report be included in the monthly Board packet.

V.  Old Business

A. ARR Report

The Board discussed several accounts that are in the ARR process. 

In regards to painting requests as a result of hail damage, Director Young reported that if a resident has an approved color on their home they can paint only one side; if they do not they must re-paint all four sides of the home with the approved paint color.

B.  Violations

Regarding violations, Mr. Littler provided the Board with a detailed community compliance report by home. 

Stage 1 - A warning letter is sent to the homeowner.
Stage 2 - A letter indicating there will be a fine if there is no compliance.
Stage 3 - A $25 fine is assessed.
Stage 4 - A $50 fine is assessed.
Stage 5 - A $100 fine is assessed.

The Board discussed several of the violations.  The Board requested that the fines assessed be reported on a spreadsheet to show they have been applied to the homeowner's account.

Director Van Dyken requested the Board take action regarding his proposal to enforce signage on vehicles within the community.  Director Young stated it was his error in leaving it off of the agenda for this month.  The Board agreed to discuss this issue after the draft budget discussion and under "Additional Items for Discussion".

C.  Pocket Park Table Update

Director Figel reported the pocket park table has been delivered and will be installed next week.

Additional Item(s) Presented for Discussion

Director Figel reported he would be addressing the development of a policy statement as a resolution to amend our Rules and Regulations to comply with Castle Rock's ordinance regarding pets off leash this month. 

Directors Figel reported he would be working with Mr. Littler this week to prepare a spreadsheet to show complete detail for all accounts in arrears. 

Director Young reported the Board met on Tuesday, November 15 to discuss Director Van Dyken's proposed issue to address commercial vehicles/commercial vehicle signage.

Director Figel showed the Board a picture of a dog waste sign.  The Board agreed that the verbiage on the sign was reasonable. 

VI. NEW BUSINESS

AHoliday Lights

Director Young reported the holiday lights are ready to go on the same day as the Town of Castle Rock's Starlighting event.

IX. IMPORTANT MEETING DATES

The next Board meeting is scheduled for January 26, 2017 6 pm at Village Inn Restaurant.  There is no Board meeting in December.

X. ADJOURNMENT

Upon motion duly made and seconded, the Board unanimously approved to adjourn the November Board of Directors Meeting at 7:45 pm.

Respectfully Submitted by Board Director, Secretary, Lisa Goodwin

 

 

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