Village Inn Castle Rock, CO
The meeting was called to order at 6:04 p.m., by president, Ralph Jollenston.
Minutes: Hannah read the minutes from the previous meeting. Walt motioned to approve, and the motion passed with all in favor.
Attendance: Ralph Jollenston, Walt Figel, Hannah Golden, Jim Young, and manager Dave Littler. Homeowners from 1511 Bent Grass Cir were also in attendance.
Financials: Jim motioned to approve the financials as written, Walt seconded and all were in favor.
Homeowners from 1511 Bent Grass Cir asked the Board to accept a reduced settlement to satisfy all of their fines and expenses incurred. The Board proposed a payment of half of the fees incurred, plus legal fees $2,347.12. The Homeowners declined the proposal initially and came back to the Board with a proposal of $2,000, and after private discussion, the Board accepted that $2,000 will settle the account.
Receipt should be mailed to the Salsbury address and Wolff St address.
LED lights update. LED work on all of the monuments are completed. 2 more lights have been ordered for the Jute location. LED uplighting for the trees is one bulb short. Dave has padlocked out switch locks.
Pocket Park: Work is superb, and close to complete. Three more Karl Foerester grasses, sod and irrigation are all that are needed for completion.
Violations were discussed. It is imperative that violations and notices are going out in a timely manner. Let's keep abreast of this and strive to get bi-weekly reports out to BOD for reporting.
Peak to Peak contract is due as of March 1st, 2015. Peak to Peak is now required to disclose in the contract, his status letter fees must be disclosed in the new contract.
Walt moves that the Board direct Peak to Peak to let a contract to Davey Tree Experts for the fertilizaton and spraying of the trees for the 2015 season. All were in favor and the motion passed.
Walt motions that Peak to Peak seek bids for the design, aquisition and planting of the annual flowers for the wolfensberger, Sapling, Rosemary and Jute monuments. Design and cost to be approved by the BOD prior to the acquisition of the plants. All voted in favor of aquiring the bids, and the motion passed.
Walt motions that the BOD renew Peak to Peak contract. All were in favor, and the motion passed.
Walt motions to invest another $20,000 in an investment instrument. All were in favor, and the motion carried.
Jim motions to create a committee, headed by Walt Figel, for the purpose of investing and overseeing HOA monies. All were in favor, and the motion passed. "Reserve Fund Investment Committee"
Ralph adjurned the meeting at 8:35.