Minutes

Red Hawk Homeowners Association, Inc.
Board of Directors Meeting Minutes
October 30, 2014

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SUBJECT TO BOARD APPROVAL

CALL TO ORDER
The regular monthly meeting of the board of directors of Red Hawk Homeowner’s Association was called to order at 6:00 p.m. at Village Inn restaurant, by President, Ralph Jollenston.

A quorum was present with the following directors in attendance:  Hannah Golden, Al Pearson,  Walt Figel, Jim Young and Ralph Jollenston. Manager, Dave Littler, as well as committee member Frank Lehto, was also present. 

HOMEOWNER PARTICIPATION
Jaylee requested to own chickens in her back yard.  She stated that according to town ordinances, chickens are not specifically denied.  The Board concluded that it was not able to permit chickens as back yard pets.

REVIEW AND APPROVAL OF MINUTES OF AUGUST 2014 BOD MEETING
Ralph motioned to approve the minutes, Hannah seconded; all were in favor, and the minutes passed as written.

FINANCIAL REPORT
CPA is currently working on the Quickbooks files, in order to do a mini audit.  Dave does not have the financials available, but when the CPA is done with the accounts (possibly tomorrow), Dave will bring the checks and email financials to all Board members.

OLD BUSINESS
McBride Electric:  Billing addresses have been determined for new electrical meters.

Walt noted that he instructed the electrician to turn off the electricity for all of the sprinkler meters, because there is no fee, which will save roughly $20 per meter, times 4 meters, through the winter months.

It was discussed that the new pinion pines at the electrical box landscaped area do not appear to be 6’ tall, as specified by the contract.  Hannah or Dave will measure the trees.

A discussion regarding mulch under the large pines at the main monument took place.  No decision was reached.

1511 Bent Grass Cir:  A landscape company was hired, but no ARR was submitted to the DRC.  Landscape company was notified that the owner needs to fill out ARR before work commences.

NEW BUSINESS
Binder-Walt is working on the binder but waiting to complete until all documentation is complete and correct.

Fencing-Three phases of repair are complete.  Walt motioned to install fencing around the Switch Grass/Jute monument, at the cost of roughly $3,000; Al seconded, and all were in favor except for Ralph.

Holiday Lighting:  Bid needs to be finalized.  Hannah will follow-up.

Newsletter needs to go out ASAP, and move the Budget Meeting notice to the top of the page to serve as giving notice of the meeting.

Walt proposes to spend money to repair up lights at the main monument.  The topic is on hold until one light is finalized and reviewed.

Walt will be purchasing paint to refurbish the back of the small monuments, when paint is 40% off.

ADJURNMENT
Jim motioned to adjourn the meeting, Hannah seconded, and it was adjourned at 8:44 p.m.

 

 

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