Minutes

Red Hawk Homeowners Association, Inc.
Board of Directors Meeting Minutes
March 27, 2014

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SUBJECT TO BOARD APPROVAL

CALL TO ORDER
The regular monthly meeting of the board of directors of Red Hawk Homeowner’s Association was called to order at 6:01 p.m. at Village Inn restaurant, March 27th, 2014, by the president, Ralph Jollenston.

A quorum was present with the following directors in attendance:  Ralph Jollenston, Jim Young  and Hannah Golden.  (Absent:  Walt Figel and Al Pearson)  The manager, Dave Littler, as well as committee members Frank Lehto and Diane Hannigan were also present.

THERE WAS NO AUDIENCE PARTICIPATION AT THE MEETING

REVIEW AND APPROVAL OF MINUTES FEB 27, 2014
Ralph motioned that the minutes be approved with the addition of Diane Hannigan and Frank Lehto added to the attendance record of the February minutes.  The motion carried.

FINANCIAL REPORT
The directors requested that Manager make a request to 1st Bank to end the statement period on the 25th of each month as well as waive the $5.00 service charge.  The financials were not approved until Walt Figel has a chance to review them.

OLD BUSINESS
It was discussed that a climate controlled storage unit has been rented on County Line Rd at a cost of $61.90 per month, on a month-to-month basis.

Mr. Littler stated that he would open the thumb drives provided by the previous management company, MSI, and make sure that all of the electronic data transferred correctly.

Mr. Littler confirmed that 5 covenant liens had been filed since the last meeting-no response received.

The paint explanation letter was discussed, and the board agreed to make modifications.

The directors agreed not to include sex offender information on the website, because there are already very good resources with Douglas County to obtain that information.

Dave and Jim agreed to work with Mr. Hanna regarding adding bike lane(s) on Red Hawk Drive.

Ralph and Walt agreed to schedule a meeting with the homeowner at 1273 Bent Grass Cir regarding a paint violation.

A suggestion was made, and it was agreed that the “Fine Threat Letter” for paint violations would be sent out the day after the deadline for the courtesy notice.  The Board agreed that those letters should be sent “return receipt”.

It was discussed that the Town of Castle Rock agreed to inspect the deck and hot tub at 1425 Switch Grass Ct within a day or two.

Mr. Littler brought it to the Board’s attention that an old bill for Christmas lights from Emerald Isle had not yet been paid.  Jim and Dave agree to further research this issue.

American Design and Landscape is approximately 2 weeks away from having the presentation ready for the landscape beautification project.

The town will not be assisting the HOA in obtaining compensation from US Homes for work that was not completed but submitted and approved by the town, such as incomplete fencing and lack of a monument at Switch Grass Drive and Prairie Hawk.

Land Swaps are progressing, and the HOA will pay for half of the survey fees.

NEW BUSINESS
Community Garage Sale-June 2nd was discussed.  The date needs to be verified.

It was discussed that the next newsletter will be a spring/summer combination newsletter, to be mailed out in May, with the annual meeting papers.

There was no discussion on irrigation turn-on and property walk-through.

ADJURNMENT
Ralph motioned to adjourn the meeting at 8:44 p.m.  Jim seconded the motion and it carried.


 

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