Minutes

Red Hawk Homeowners Association, Inc.
Board of Directors Meeting Minutes
February 27, 2014

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SUBJECT TO BOARD APPROVAL

CALL TO ORDER

The meeting was called to order at 6:01 p.m. Board Members in attendance were Ralph Jollensten, Jim Young, Walt Figel, and Hannah Golden. In attendance from MSI, LLC were Laurie Leftwich.

OPEN FORUM

There were no homeowners present at the meeting.

APPROVAL OF AGENDA

The Agenda was approved as written.

APPROVAL OF PREVIOUS MINUTES

The minutes from the meeting on January 30, 2014 were approved as written.

MANA GER'S UPDATE

Financials – The Board reviewed the January 31, 2014 financials there were no questions.

Delinquencies – The Board of Directors reviewed the Delinquencies and took the following action:

• Unit 398 - The Board approved filing liens and turning account over to legal counsel for collection.

Covenant Violations - The Board reviewed the current violation report.

ARR Approvals - There were no pending ARR requests at the time of the meeting. Work Order Report - There were not any open work orders to review.

OLD BUSINESS

Item: 2014 Meeting Room Confirmation

Discussion/Summary: The Board reviewed the meeting room confirmation provided by the Community Manager.

Board Decision: No decision to be made at this time.

Action: There was no action to be taken by Community Manager at this time.

NEW BUSINESS

Item: 2013 Audit

Discussion/Summary: The Community Manager provided the 2013 Audit prepared by Dix Barrett& Stiltner for review.

Board Decision: No decision to be made at this time.

Action: There was no action to be taken by Community Manager at this time.

Item: 2013 Tax Returns

Discussion/Summary: The Board reviewed the 2013 tax returns.

Board Decision: The Board President signed the 2013 tax returns.

Action: The Manager will process the returns to accounting.

Item: Paint and Violations

Discussion/Summary: Hannah Golden presented her proposal to revise the current paint schemes for the community.

Board Decision: The Board will review paint schemes that are not being used and make a decision by March 3, 2014 if paint schemes will be adjusted.

Action: There was no action to be taken by Community Manager at this time.

Item: 2014 Insurance Policy

Discussion/Summary: The Board discussed the two options for deductible amounts,

$2,500.00 or $5,000.00 for the association policy with American Family.

Board Decision: The Board approved $2,500.00 deductible.

Action: There was no action to be taken by Community Manager at this time.

Item: February 2014 Motions

Discussion/Summary: The Board reviewed in detail four motions on various items. The motions list has been attached to these minutes.

Board Decision: The Board approved all motions unanimously.

Action: There was no action to be taken by Community Manager at this time.

WEBSITE ITEMS

Red Hawk has 226 units with an account. This equals 52% of units. The site is averaging 10 visits/day and 11 page views/day.

REVIEW OF INVOICES / SIGNING OF CHECKS

The invoices were reviewed and the checks signed accordingly.

NEXT MEETING DATE, TIME & LOCATION

The next Board Meeting will on March 27, 2014 at 6:00 p.m. at the Village Inn.

ADJOURNMENT

With no further business to discuss, the meeting was adjourned at 7:56 p.m.

RED HAWK HOMEOWNER'S ASSOCIATION, INC. FEBRUARY 27, 2014

MOTION:

Move that the BOD accept the homeowner's (1700 Rose Petal Lane) assurances

made at the Violation Hearing held on 2/12/14 that the problem with the weeds has been resolved be accepted. The BOD will accept their offer to pay the $100 fine and close the violation.

MOTION:

Move that the BOD ratify the bid from Survey Systems and approve the expenditure of $2,500 plus expenses to conduct the survey of the land involved in the transfer and easements with the Town of Castle Rock.

MOTION:

Move to accept the annual audit of the HOA accounts as written.

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